University Policies

Plagiarism is the act of using the work of another and representing it as your own. Plagiarism is one of the most serious infractions in an academic setting and subject to disciplinary action. Any work submitted by a student must be the student’s own work. Academic honesty is taken seriously. Proper citations are required for all written assignments. Students should refer to their online instructions and adhere to the American Psychological Association (APA) Guidelines required for their program.

Cheating, plagiarism, and/or other forms of academic dishonesty and/or academically unethical behavior are in conflict with the spirit and intent of higher education. Any member of the institution who believes that a student has engaged in any form of academic dishonesty is required to report the alleged incident to the chief academic officer. Penalties for academic dishonesty may range from a simple warning, through repeating the course, up to and including suspension and/or expulsion.

Notice of Acceptable Content and Conduct and Description of Prohibited Behaviors on the Message Boards

The message boards are intended to provide a forum for discussions related to the posted topic. Course specific message boards are provided primarily for students and faculty actively engaged in the course, but posts from others are welcomed, provided that they remain on topic. Email is provided primarily as a way for all students, faculty, and staff to communicate with respect to assignments, questions on student progress, policy and procedure issues, and other information covered under other University Policies.

As professionals, we expect our users to refrain from posting:

  • personal editorials on others;
  • chain letters;
  • harassing materials;
  • advertisements or other solicitations;
  • personal information about others including names, physical and email addresses, or other contact information.

Because of state regulatory restrictions, Hawthorn currently does not accept applications from all areas. Please see the website for most current information.

Prospective students are encouraged to review this catalog prior to signing an enrollment agreement.  Students are also encouraged to review the School Performance Fact Sheet, which is available online and must be signed prior signing an enrollment agreement.

Basic computer proficiency, access to the Internet, and an e-mail account are required. Prospective students must complete and return the online application along with a non-refundable application fee of $60 for programs. There is NO application fee for students taking Continuing Education (CE) courses or individual credit-bearing courses as non-matriculating students. Applications will be reviewed and applicants will be contacted via phone and/or email. Please review the specific admission requirements for each program.

Should students experience any difficulty in navigating the University’s online learning management system, technical support is available through Hawthorn’s Help Desk system.

Students who are unsure if online learning is compatible to their needs are encouraged to take the survey to determine their readiness for online learning. This survey is available a:

Degree Programs

Master of Science in Health and Nutrition Education (MHNE)  
Students with a bachelor’s degree from an appropriately approved school or an accredited institution are invited to apply to the Master of Science in Health and Nutrition Education program. Academic and personal qualifications of prospective students are considered. Hawthorn University will accept a total of seven (7) transfer credits for which a grade of B or better has been earned into the foundation level courses in this program. Only credits earned at an approved or accredited school will be acceptable for transfer.

Master of Science in Holistic Nutrition (MSHN)
Students with a bachelor’s degree from an appropriately approved school or an accredited institution are invited to apply to the Master of Science in Holistic Nutrition program. Academic and personal qualifications of prospective students are considered. Students can transfer a maximum of twelve (12) credits for which a grade of B or better has been earned into the foundation level courses of this master’s program. Only credits earned at an approved or accredited school will be acceptable for transfer.

Master of Science in Traditional Nutrition (MSTN)
Students with a bachelor’s degree from an appropriately approved school or an accredited institution are invited to apply to the Master of Science in Traditional Nutrition program. Academic and personal qualifications of prospective students are considered. Hawthorn University will accept a total of seven (7) transfer credits for which a grade of B or better has been earned into the foundation level courses in this program. Only credits earned at an approved or accredited school will be acceptable for transfer. Applicants to the Master of Science in Traditional Nutrition program must be members of the Weston A. Price Foundation and will incur membership fees. See the WAPF website for membership pricing

Doctor of Science in Holistic Nutrition (DSC)
To be considered for admission to the Doctor of Science in Holistic Nutrition program at Hawthorn University, applicants are required to have a baccalaureate degree and a master's degree from an appropriately approved or accredited postsecondary institution in the field of study or related field and a minimum of two years of work experience in the field or allied field.

Applicants who already hold master’s level or doctoral degrees in other health professions, such as a master’s in nursing, DC, ND, MD, or veterinary medicine, may also apply. Applicants should have already completed prerequisite course work in the following courses: Anatomy and Physiology, Whole Foods Nutrition, Micronutrients, and Macronutrients. All of these courses may be taken through the Hawthorn master’s level curriculum or at an approved or accredited college for transfer credit.

A total of nine (9) credits can be applied to the DSC program if the courses were taken at an appropriately approved or accredited school and are of doctoral level quality equivalent to Hawthorn’s DSC courses. A grade of B or better is required.

Certificate Programs
Hawthorn welcomes students who have graduated from high school or who have earned a GED to be considered for enrollment in any of the certificate programs at Hawthorn. If an applicant has not reached the age of 18, signed written consent for Hawthorn enrollment must be received by the applicant’s legal guardian.

Basic computer proficiency, access to the Internet, and an e-mail account are required. Applicants must complete and return the online application. A non-refundable application fee of $60 will be charged. Applications will be reviewed and applicants will be contacted.

Scientific Foundations of Holistic Nutrition (SFHN)
The SFHN provides a base of knowledge in holistic nutrition and prepares interested students to advance into the Nutrition Consultant certificate program. A total of three (3) credits are transferable into the SFHN program.

Nutrition Consultant (NC)
The Nutrition Consultant (NC) program trains individuals who are motivated to work in the dynamic field of nutrition and natural health to be nutrition consultants. This program, designed for high school graduates or individuals who possess an earned GED, is distinguished by a nurturing relationship with an instructor, who guides and supports learning that is engaging and accessible.  A total of nine (9) credits are accepted for transfer into this program.

Wise Traditions Nutrition  (WTNC)
Courses in the WTNC program explore the principles of healthy traditional diets, nutrition and the environment, physiology and anatomy, fats, oils, cholesterol, fat soluble vitamins, omnivore and vegetarian diets, and balancing energy and weight. Students learn about the food processing industry, the history, science, and politics of raw milk, traditional nutrition for fertility and pregnancy, as well as holistic health coaching. The strategies and research methods for health and nutrition educators covered in this program will enrich the student’s learning experience.

Applicants to the WISE Traditions Nutrition Certificate (WTNC) program must be members of the Weston A. Price Foundation and will incur membership fees. See the WAPF website for membership pricing  Membership is $40 for U.S. residents and $50 for International students.

Students with knowledge of the principles of Weston A. Price are able to challenge a course in this program. A challenge exam fee will apply.

Holistic Health Certificate (HH)
This twelve (12) credit program introduces students to the basic concepts of health by examining wellness from a holistic perspective. Students are taught how to live healthy lives, manage stress, and understand the benefits of physical activity in addition to learning about complementary and alternative medicine and fitness. Individuals looking for a short and informative program that will enhance their personal life or professional practice will enjoy taking a course in this program or the entire program to earn a certificate. This short program is perfect for individuals with personal health goals. No credits can be transferred into the HH program.

Continuing Education

Continuing Education (CEU or Credit-Bearing Courses)
Lifelong learners and individuals interested in specific topics pertaining to nutrition and health who do not wish to enroll in a degree-granting program may wish to enroll in a continuing education course.

All courses designated as CE courses may be requested at any time. Applicants should have a high school diploma or an earned GED. Those under the age of 18 must provide signed written consent from their legal guardian. There is no application fee for CE courses. Successful completion of a course earns a Certificate of Completion and Continuing Education Units (CEU).

Holistic Nutrition Elective Courses
Students who want to take credit-bearing courses for personal enrichment or career advancement but are not seeking a degree or certificate at Hawthorn are invited to seek enrollment as a non-matriculating student.  All program admission requirements and prerequisites must be met before acceptance to the University will be granted. No more than one-half (1/2) of the number of credits required for a full program may be transferred to fulfill graduation requirements.

Enrolled students may petition the education director to transfer elective courses into a University program in lieu of a required course. Credits awarded will be reflected on the student's Hawthorn University transcript.

Hawthorn may, from time to time, introduce students to an outside vendor whose course offerings may add to the educational experience received at Hawthorn. Hawthorn enters into a relationship with another person or organization after careful review. Hawthorn does not share personal information with affiliates and discloses affiliate relationships.

Under Section 504 of the Federal Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, Hawthorn University is committed to the premise that all students, including those with disabilities have equal access to its programs and services, and that the rights of students with disabilities are not denied.

A disability, defined as a “handicap” under Federal law, is any significant disabling condition that interferes with any substantial life activity. Substantial life activities include: the ability to care for oneself, the ability to walk, the ability to hear or see, or any other ability considered to be a major life activity. Examples of disabilities include, but are not limited to: spinal cord injuries, visual impairments, specific learning disabilities, head injuries, hearing impairments, arthritis, cerebral palsy, multiple sclerosis, mental/emotional disabilities, seizure disorders, and communication disorders.

Hawthorn University does not operate separate recruitment, admission, or educational programs designed specifically for students with disabilities. Disclosure of a disability, including self-identification on the admissions application, is entirely voluntary. All applicants are evaluated by the same admissions standards and are governed under a single student code of conduct adopted by the University.

Participation under Section 504 and the ADA is voluntary. In order to qualify for reasonable accommodations from Hawthorn University, a student must self-identify and present up-to-date disability verification from an appropriate, qualified professional. This will consist of documentation describing the nature of the disability, the functional limitations resulting from the disability, and information specific to the accommodations and/or auxiliary aids needed to promote full participation in the educational program. All documentation is regarded with the strictest confidentiality: no information will be shared without permission. Accommodations are not automatic and a student must identify that they are entitled to special services with their instructor(s), who will verify this with the President or his/her designee.

Students are strongly encouraged to actively and regularly participate in all instructional activities including readings, forums, submission of written assignments, and participation in the webinars when able. Online courses differ from campus-based instruction and attendance is defined as active participation in the course as indicated above and in the course syllabus. Hawthorn can track online attendance through the submission and completion of assignments and communications with the instructor. When active participation is met with obstacles, students must communicate with the director of student management or their instructor for guidance.

Students may request a one time extension for fourteen (14) days in any course (except orientation (O101) if circumstances prevent them from completing and submitting their final assignment by the due date. An extension must be requested on or before the actual due date for the course. Students who request an extension will be given an Incomplete “I” grade which will be changed to the earned letter grade upon submission of their work. If assignments are not received on or before the extension due date, additional extensions of fourteen (14) days may be requested and an extension fee of $60 will apply for each extension. If, at the end of the last approved extension students have not completed the course, they will receive the appropriate grade for the number of assignments completed. Students who require more time may wish to consider taking a Leave of Absence.

An extension is not granted for an individual assignment. Students who are unable to submit an individual assignment due to emergencies or unavoidable life factors, must contact their instructor or the director of student management to receive permission for extra time. Keeping open lines of communication with an instructor is important and supportive in an online environment.

Midterm and Final Examinations do not qualify for an extension.

Students taking Continuing Education (CE) courses may request a two week (14 day) extension through their student portal. If additional time is needed, the director of student management should be contacted.

Thesis/Dissertation Course

Completion of a thesis or dissertation is a requirement in the MSHN, MHNE, and DSC programs. In the event that students are unable to complete their thesis or complete and defend their dissertation at the conclusion of the course, they must register for Thesis Continuation or Dissertation Continuation courses up to the time they have completed their thesis or dissertation. A grade of PR (In Progress) will appear on the students’ transcript for Thesis Continuation and Dissertation Continuation courses but will not be calculated in the final GPA. Upon completion and approval, the final earned grade will be recorded on the students’ transcript. Enrollment must be continuous as a candidate for a degree must be enrolled during the semester in which the degree is conferred.

Maintaining Matriculation During Thesis or Dissertation Course

Students are required to maintain an active enrolled status until they have successfully completed all the requirements of their program. Enrollment must be continuous as a candidate for a degree must be enrolled during the term in which the degree is conferred. Students who are not able to complete their thesis or dissertation requirement in the allotted time must register for a continuation course to maintain matriculation. The tuition for each continuation course will be one-half (1/2) the cost of the course. Additional information is provided in the Thesis or Dissertation course specific to each program.

The purpose of the Federal Educational Rights and Privacy Act of 1974 is to protect the privacy of information concerning individual students by placing restrictions on the disclosure of information contained in a student's University records. In order for Hawthorn University to honor a verbal or written request for non-directory information by anyone other than an individual student, a signed authorization must be on file.

Hawthorn University has defined directory information as any or all of the following:

  • Name.
  • Address.
  • Phone number and email address.
  • Dates of attendance.
  • Degree(s) awarded.
  • Enrollment status.
  • Progran.
  • Thesis title.

Grading Policies
Graduate letter grades are determined by the following scale:

Grade Scale 2017

Grade Point Average
Students in a graduate program must maintain a grade point average (GPA) of 3.0 or above to graduate. The registrar calculates grade point averages according to the point values in the grading scale. A grade of W (Withdraw) does not calculate into the GPA. Withdrawals, however, may be counted toward credits attempted for academic progress requirements.

Students who deserve recognition for excellence in academic performance will be identified at graduation with the following designations:
Summa Cum Laude    3.90 – 4.00
Magna Cum Laude    3.80 – 3.89
Cum Laude    3.70 – 3.79

Incomplete grades are not calculated in the GPA.  Receiving an "I" grade will NOT prevent the student from selecting additional courses and working on all enrolled courses simultaneously.

Grade Challenge
There are only two circumstances when a grade may be changed: a) an instructor discovers a calculation error; or b) a student challenges a grade and presents significant evidence to substantiate his/her claim of an error or discrepancy. If a student feels that he/she has received an incorrect grade, the student may submit a Grade Challenge form to his/her instructor. If approved, the instructor will forward the form to the registrar who will file the form and change the grade. All requests for grade changes must be filed within thirty (30) calendar days of the posting of the grade. The form needed to challenge a grade is located on the student portal.

If a student is not satisfied with the outcome, the student has the right to petition the education director, who will review the protest. Should the decision result in a change of grade, the education director will notify the concerned parties of the decision. If the outcome is not acceptable to the student, all documentation will be forwarded to the chief academic officer, who will make the final decision.

Proctored Exam Policy
Hawthorn University requires that students verify their identity by displaying their driver's license or other form of photo ID to their online proctor.  The head shot, also required with the application is used by the proctor to confirm identity. Students’ login and password are also intended to provide the student with secure access to course materials. Some Hawthorn courses also require the use of a proctor for exams. If a proctored exam is required, it will be clearly indicated on the course syllabus. This requirement provides a second level of student identity verification. Additionally, an instructor who uses web conferencing technology may require students to use Skype and a webcam during conferencing exams as another means of student identity verification through voice, visual, and ID recognition.

Students meet with their instructor or designated individual in administration via a Skype video conference call for the required examination. Proctoring information can be found in the “Proctoring Exam Guide” on the student portal.

We use student IP addresses to help diagnose problems with our server and to administer our website by identifying the parts of our site that are most heavily used. We do not link IP addresses to anything personally identifiable. This means that user sessions will be tracked, but the users will remain anonymous.

Hawthorn University is aware that there are situations when a student may wish to interrupt his or her course of study. The University is committed to reasonable evaluation and responsible handling of such cases. A student may not be on a leave for more than 180 days in a calendar year.

There are two types of LOAs

  • Personal Leave of Absence (LOA)
  • Medical Leave of Absence (MLOA)

A personal leave may include travel, increased work responsibilities, jury duty for a sustained period, a family crisis, or a need to redirect oneself towards desired goals.

A medical leave may include surgery, pregnancy, illness, rehabilitation, and other health-related issues. Documentation for a MLOA must be submitted with the application when the leave is requested.

Students who require a leave from the University should attempt to complete their current course to avoid having to repeat it and pay additional tuition. Once the course is complete, students should fill out and submit the appropriate Leave of Absence form, located on the student website, and send it to the registrar.

Students may request a three (3) month personal Leave of Absence. No more than three personal LOAs may be requested in a program.

A Medical Leave of Absence may be considered for a six (6) month period.

If a second leave is required, students must check in prior to the expiration date of the LOA to ensure that their absence from the University does not exceed 180 days. Failure to do so may result in the dismissal of the student. Students returning from a Leave of Absence should request written reinstatement from the registrar. A Reinstatement Form can be found on the student website. A reinstatement fee of $100 will be charged. Students are expected to request and pay for their next course as soon as possible.

Should it be necessary for a student to take a LOA at any time prior to the completion of their course, the student must withdraw from the course prior to requesting a LOA or MLOA. If applicable, a refund will be mailed to the student. When the student is ready to return, a request for reinstatement must be made on the student portal. The fee for reinstatement is $100. Failure to return from an approved leave will result in the student's dismissal from the University.

The University reserves the right to limit access to any and all of its proprietary materials to students on an official Leave of Absence.

Hawthorn University is a private, not-for-profit institution that does not discriminate in any of its programs, procedures, or practices against any person for any reason, including race, sex, color, national origin, creed, sexual orientation, age, political affiliation, marital status, veteran status, status as a disabled veteran or veteran of the Vietnam era, status as a victim or perceived victim of domestic or sexual violence, mental, medical or physical disability or any other factor unrelated to professional qualifications. This policy, effective January 1, 2008 is applicable to all faculty, professional support staff, operating staff, and students without regard to geographical location. The University reasonably accommodates qualified individuals with disabilities under the law.

All students, faculty, and staff have freely associated themselves with Hawthorn University and in so doing have affirmed their commitment to a culture of mutual tolerance and respect. Physical restriction, coercion, or intimidation directed towards or by any member of the community is contrary to Hawthorn’s basic principles. It is also a violation of these principles for any instructor, administrator, or student to impede, prevent or otherwise interfere with the orderly conduct of an institutional function or activity.

Information about student views, beliefs, personal health matters, and political associations which are revealed as a result of or arising out of any discussions by instructors, advisors, and/or other counselors should be considered confidential, and are covered under the Disclosure of Educational Records statement.

Protection against the improper disclosure of such information is a serious professional obligation. Judgments of ability and character may be provided under appropriate circumstances, normally with the knowledge or consent of the student, and when properly documented and filed as part of the permanent records of the institution.

Violations of this policy are brought to the attention of the School Director who will follow up on the inquiry within seven (7) calendar days. An incident report is generated and all communications pertinent to the matter are recorded. All incident reports must conclude in a final resolution and include appropriate acknowledgements by all interested parties.

Hawthorn University Privacy Policy – updated June 2018

Hawthorn University values the privacy of all its constituents, including faculty, staff and students by maintaining a trusted user environment. We are dedicated to protecting the confidentiality and personally identifiable information and privacy of our community and have established applicable professional codes of ethics.

Hawthorn does not collect personal information about our website visitors such as names, addresses, telephone numbers, or e-mail addresses unless such information is specifically provided to Hawthorn by the website visitor. In some areas of the website, you will be asked to provide personal information, which will allow you to join our mailing list, submit an application, register for an education program or course, log-in to an online class, make a payment, or request additional information. Individual participation is completely optional.

Credit Cards are accepted for tuition and fees. Credit card numbers are not stored on our server. Credit card information is only available to Hawthorn staff with security access to our payment processing center.

Email accounts are given to enrolled students. Once a student is enrolled, all announcements, including scholastic and administrative communications from members of administration or the faculty must be sent to a Hawthorn University email account. This includes information about webinars, updates, opportunities and may include occasional advertisements from vendors who may benefit your personal growth and professional development. Should a student suspect any unauthorized use of their email or personal information they must notify the chief information officer immediately. All email received from students or other members of Hawthorn who are no longer associated with the institution may be deleted and non-user accounts may be disabled.

Hawthorn’s websites are not intended for children and we do not knowingly collect data relating to children.

The data protection declaration of Hawthorn University is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our students and business partners. To ensure this, we would like to first explain the terminology used.

Personal data:
Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

Data subject:
Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.

Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.

Restriction of processing:
Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.

Controller or controller responsible for the processing:
Controller or controller responsible for the processing is the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law. Hawthorn University is the data controller of your personal data and is subject to the General Data Protection Regulation (the "GDPR") effective May 25th, 2018.

Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

Recipient is a natural or legal person, public authority, agency, or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

Third party:
Third party is a natural or legal person, public authority, agency, or body other than the data subject, controller, processor, and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

Consent of the data subject is any freely given, specific, informed, and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

How we collect your information
We may collect your personal data in a number of ways, for example:

  • from the information you provide to us when you interact with us during the registration and application process or express your interest in studying at Hawthorn University;
  • when you apply to study at Hawthorn and complete the application and enrollment forms via the University websites;
  • when you communicate with us by telephone, email, or via our website, for example in order to make inquiries or raise concerns using our Help Desk;from third parties, for example from your previous or current school, university, or employers who may provide a reference about you or who may sponsor your studies;
  • Hawthorn University uses cookies. We use cookies to personalize content and to analyze website traffic. The cookie policy can be viewed using the following link:;
  • in various other ways as you interact with us during your time as a student at Hawthorn University, for the various purposes set out below.

The types of information we collect
We may collect the following types of personal data about you:

  • your name, and contact information such as address, email address, telephone number, date of birth, your passport number or identification card details, country of domicile, and your nationality. We will also allocate you a unique student identification number;
  • information relating to your previous education and employment history, the courses you have completed, dates of study, grades, and examination results. We will also keep records relating to the assessments of your work and details of examinations taken, and other information in your student record.

How we use information about our students
The purposes for which we may use personal data (including sensitive personal data) we collect during a student's association with us include:

  • recruitment and admissions;
  • academic matters, including:
  • registration, assessment, managing progress, academic misconduct investigations, certification, graduation;
  • maintaining student records;
  • providing library, IT, and information services;
  • non-academic matters in support of our core services, including:
  • providing student support services;
  • monitoring equal opportunities;
  • safeguarding and promoting the welfare of students;
  • administering finance (e.g. tuition and fees, grants, scholarships, and other financial purposes);
  • other administrative purposes, including:
  • carrying out research and statistical analysis;
  • carrying out audits (e.g. to ensure compliance with our regulatory and legal obligations);
  • providing operational information;
  • promoting our services;
  • preventing and detecting crime;
  • dealing with grievances and disciplinary actions;
  • dealing with complaints and inquiries.

The basis for processing your information and how we use it
We may process your personal data because it is necessary for the performance of a contract with you or in order to take steps at your request prior to entering into a contract. In this respect, we use your personal data for the following:

  • to interact with you before you are enrolled as a student, as part of the admissions process (e.g. to send you a catalog or answer inquiries about our courses);
  • once you have enrolled, to provide you with the services as set out in our Enrollment Agreement;
  • to deal with any concerns or feedback you may have;
  • for any other purpose for which you provide us with your personal data.
  • to provide you with educational services which may not be set out in our Enrollment Agreement but which are nevertheless a part of our academic and educational mission;
  • to monitor and evaluate the performance and effectiveness of the University, including by training our staff or monitoring their performance;
  • to maintain and improve the academic, corporate, financial, estate, and human resource management of the University;
  • to promote equality and diversity throughout the University;
  • to seek advice on our rights and obligations, such as legal advice
  • recovering money you owe to us;
  • for fundraising purposes.

Graduation and degree information
Personal data (including award and classification) will be published and available on our University website following the relevant graduation events.

You may withhold your consent to publish your graduate bio.

Hawthorn may also process your personal data to remain in compliance with our legal obligations. In this respect, we may use your personal data for the following:

  • to meet our compliance and regulatory obligations;
  • for the prevention and detection of crime;
  • in order to assist with investigations (including criminal investigations) carried out by the police and other competent authorities;
  • we have your specific or, where necessary, explicit consent to do so.

Sharing information with others
For the purposes referred to in this privacy notice and relying on the basis for processing as mentioned above, we may share your personal data with certain third parties. You are given the opportunity to opt out of some of these data sharing arrangements, for example when you register with us, but you should carefully consider the possible impact of doing this. Unless an opt-out is in place, we may disclose limited personal data to a variety of recipients including:

  • our employees, agents and contractors where there is a legitimate reason for their receiving the information, including:
  • third parties who work with us to provide student accommodations;
  • third parties who work with us to provide student support services;
  • third parties who are contracted to provide IT services for us;
  • internal and external auditors;
  • Those with an interest in tracking student progress and attendance, including:
  • student sponsors;
  • current or potential employers (to provide references and, where students are sponsored by their employer and/or where you take part in a placement, to provide details of progress/attendance);
  • professional and regulatory bodies in relation to the confirmation of qualifications, professional registration and conduct, and the accreditation of courses;
  • government departments and agencies where we have a statutory obligation to provide information;
  • crime prevention agencies (e.g. the police);
  • parents, guardians, and next-of-kin (where there is a legitimate reason for disclosure).

Third-party links
The University websites may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

Changes to your personal data
Please tell us promptly about any changes to the information we hold about you. This is particularly important for your contact details. You can do this through the University Student Portal.

How long your information is kept
Subject to any other notices that we may provide to you, we retain your personal data in accordance with applicable federal and state laws. Some information may be retained longer or indefinitely in order to maintain your academic record for archiving. For example, your transcript will be held in perpetuity.

Hawthorn University maintains both hard copy and electronic files for each enrolled student that contain:

  • Transcripts of any formal education or training, testing, or experience that are relevant to the student's qualifications for admission;
  • Personal information regarding a student's age, and gender, if that information has been voluntarily supplied by the student;
  • Copies of all documents signed by the student, including enrollment agreements and the School Performance Fact Sheet;
  • Dates of enrollment and, if applicable, withdrawal from the institution, leaves of absence, and graduation;
  • Official transcript, including courses or programs that were completed, or were attempted but not completed, and the dates of completion or withdrawal; credits transferred from other institutions;
  • The thesis or dissertation;
  • A record of the total amount of money received from or on behalf of the student and the date or dates on which the money was received;
  • Copies of any official advisory notices or warnings regarding the student's progress; and
  • Complaints received from the student.

In addition to permanently retaining the student's transcript Hawthorn shall maintain the pertinent student records described above for a period of five (5) years from the student's last date of attendance.

Your rights under GDPR

  • to obtain access to, and copies of the personal data that we hold about you;
  • to require that we cease processing your personal data if the processing is causing you damage or distress;
  • to require us not to send you marketing communications.
  • to require us to correct the personal data we hold about you if it is incorrect;
  • to require us to erase your personal data;
  • to require us to restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal);
  • to receive from us the personal data we hold about you which you have provided to us, in a reasonable format specified by you, including for the purpose of you transmitting that personal data to another data controller;
  • to object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights.

Please note that the above rights are not absolute and we may be entitled to refuse requests where exceptions apply.

Existence of automated decision-making
As a responsible company, we do not use automatic decision-making or profiling.

Updates to this policy
We may update or change this policy at any time. Your continued use of the University's website and third party applications after any such change indicates your acceptance of these changes.

If you have given your consent and you wish to withdraw it, please contact us using the contact details set out below. Please note that where our processing of your personal data relies on your consent and where you then withdraw that consent, we may not be able to provide all or some aspects of our services to you and/or it may affect the provision of those services.

Contact us
If you have any questions about this privacy notice, how we process your personal data, or to request access to the personal data that we hold about you, you can contact us:

Telephone: 707-986-4153
Mail: PO Box 275 Whitethorn, CA 95589

Reasonable accommodations are defined by Hawthorn University as those that: do not compromise integrity of the curriculum; do not impose an unreasonable financial or administrative burden upon the University; are within the boundaries of University control.

Some book publishers offer large print, Braille, and/or electronic versions of their books. Students needing such special volumes are encouraged to contact the publisher or their designated representative ahead of time to arrange for these to be delivered and agree to follow all of the copyright terms and conditions as per the publisher. Some publishers indicate that turn around time for such special items is between 4 to 6 weeks.

This site has security measures in place to protect the loss, misuse, and alteration of the information under our control.

Hawthorn University is committed to creating and maintaining an environment in which students, faculty, and staff can work together in an atmosphere free of all forms of harassment, exploitation, or intimidation.

Specifically, everyone associated with the University should be aware that Hawthorn is strongly opposed to sexual harassment and that such behavior is prohibited both by federal and state law. It is the intention of Hawthorn University to take whatever action may be needed to correct, and, if necessary, discipline behavior that violates this policy. Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when submission to or rejection of such conduct is made implicitly or explicitly a term or condition of instruction, employment, or participation in a Hawthorn activity; submission or rejection of such conduct by an individual is used as a basis for evaluation in making academic or personnel decisions affecting an individual; such verbal or physical conduct has the effect of unreasonably interfering with an individuals’ work or academic performance, by creating an intimidating, hostile, or offensive environment. The School Director will receive and work to resolve incidents involving sexual harassment. The President will review all reports and is the final authority on issues of sexual harassment.

In order to maximize the quality of the learning experience offered at Hawthorn and maintain the quality of our academic program and success of our students, Hawthorn has adopted the following break between courses policy:

  • A Hawthorn student will be allowed a break for a period of ten (10) days between courses. The break between courses begins on the day students receive their final graded assignment. Students do not have to wait for a conference (if required) or for the course to be finalized.
  • Students who do not request and pay for the subsequent course within 10 days of receiving their final graded assignment and who wish to register for their next course after the allowed break will be subject to a $35 late registration fee. If more time is needed, each additional 10 days will add $35 to the total cost incurred for late registration.
  • Students who do not register for a subsequent course within the break and who do not request additional time may wish to consider a Leave of Absence;
  • Failure to communicate intentions to a member of Hawthorn's administration may result in the student being withdrawn from the University.

The Hawthorn University IT staff uses the information gathered above to tailor site content to user needs, and to generate aggregate statistical reports. At no time do we disclose site usage by individual IP addresses. Web server logs are retained on a temporary basis and then deleted completely from our systems.

All students must maintain satisfactory progress towards the completion of their program. Satisfactory Academic Progress (SAP) is reviewed quarterly.

To maintain satisfactory academic progress, all students must meet the following requirements:

  • Certificate students must maintain a minimum cumulative grade point average (GPA) of 2.0 or higher.
  • Graduate students must maintain a minimum cumulative GPA of 3.0 or higher.
  • All students must achieve progress toward graduation and complete a certificate or degree program within the maximum time frame allowed for the program.
  • Graduate student's attempted hours may not exceed 150% of the published length of the program.

Programs are divided up into evaluation periods. An evaluation period is the period between two consecutive evaluation points. To be considered as making satisfactory academic progress students must complete a minimum number of credits hours and achieve a minimum GPA at the end of each evaluation period according to the requirements below. Students who fail to meet SAP will be placed on probation.


MSHN Degree Program
Evaluation Points


15 months


30 months


45 months


60 months

Minimum GPA 2.7   2.8 2.9   3.0
Minimum Credits Completed 0 – 15 16 – 30 31 – 45 46 – 60

MHNE Degree Program
Evaluation Points


8 months


16 months


24 months


32 months

Minimum GPA 2.7   2.8 2.9   3.0
Minimum Credits Completed 0 – 9 10 – 18 19 – 27 28 – 36

MSTN Degree Program
Evaluation Points


7.5 months


15 months


22.5 months


30 months

Minimum GPA 2.7   2.8 2.9   3.0
Minimum Credits Completed 0 – 9 10 – 18 19 – 27 28 – 37

NC Certificate
Evaluation Points


12 months


24 months


36 months


48 months

Minimum GPA 1.7  1.8  1.9 2.0 
Minimum Credits Completed 0 – 12   13 – 24   25 – 36  37 – 48  

SFHN Certificate Program
Evaluation Points


6 months


12 months


18 months


24 months

Minimum GPA 1.7  1.8  1.9 2.0 
Minimum Credits Completed 0 – 6   7 – 12  13 – 18  19 – 24  

WTNC Certificate Program
Evaluation Points


3.75 months


7.5 months


11.25 months


15 months

Minimum GPA 1.7  1.8  1.9 2.0 
Minimum Credits Completed 0 – 4.5   4.6 – 9   10 – 13.5  13.6 – 18  

HH Certificate Program
Evaluation Points


2.75 months


5.5 months


8.25 months


11 months

Minimum GPA 1.7  1.8  1.9 2.0 
Minimum Credits Completed 0 – 3   4 – 6   7 – 9   10 – 12 

DSC Degree Program
Evaluation Points


16.8 months


33.5 months


50 months


67 months

Minimum GPA 2.7  2.8 2.9  3.0
Minimum Credits Completed 0 – 15 16 – 30 31 – 45 46 – 60


Students placed on probation due to insufficient academic progress will be allowed to continue in the University for an additional six (6) months. Students on probation will receive a warning letter with detailed plans on how to proceed in order to be removed from probation and continue at the University.

During the probationary period students must demonstrate that they are able to meet the required standard. Students who do not meet the minimum standards during the probationary period will be dismissed from the University at the end of the probationary period. Should a student be dismissed as a result of not maintaining SAP, he/she may petition the University to return after a period of one year has passed and must demonstrate their ability to succeed upon reinstatement. A Probation Reinstatement Fee of $100 will be incurred.

Any student that is on Academic Probation will not be permitted to transfer to another program. Once a student is no longer on probation, then a program transfer will be allowed. Students are also not permitted to take elective courses while on probation.

All courses attempted, including any repeated, incomplete courses or withdrawals recorded on the University academic record at the time progress is checked, are considered in determining if the student has completed the required percentage attempted credit hours and/or if the student exceeded the maximum number of credit hours for degree completion. Transfer credits from another institution that are accepted toward the student’s educational program count as both attempted and completed hours.

The following grades indicate a successful completion of a course: A, A-, B, B+, B-, C, C+, C-, D, D+, P, and TC. Students who receive PR grades are considered to be making progress for that course.

By enrolling in or otherwise affiliating with Hawthorn University, all system users agree to the terms and conditions summarized throughout this website and in the dropdown menu on this page. Hawthorn University's website contains links to other independently run websites outside the Hawthorn University domain. Hawthorn University is not responsible for the privacy practices or the content of such websites.

University Policies are subject to revision and change. The President/ Chief Academic Officer and the Executive Vice President of Hawthorn University will use their authority to grant exceptions to the policies of the institution in extraordinary circumstances when it is determined to be in the best interest of the school and its students.

Contacting Hawthorn University
If you have any questions about this privacy statement, the practices of this site, or your dealings with this site, please contact us:

Hawthorn University
475 Hungry Gulch Road, Suite C
PO Box 275
Whitethorn, CA 95589

or email our Help Desk.